Keyboard Shortcuts for Excel Part 2: Embed and Format Your Data Quickly

Keyboard Shortcuts for Excel Part 2: Embed and Format Your Data Quickly

Whether you’re a beginner or an experienced user of Microsoft Excel, it’s important to know the keyboard shortcuts that will help you save time and energy when working with spreadsheets. In this second blog post, we’ll focus on keyboard shortcuts for embedding and formatting data in Excel. Read on to learn how to work smarter, not harder!


Copy & Paste Data with Keyboard Shortcuts

The fabled “Ctrl + C” and “Ctrl + V” combo is one of the most widely used keyboard shortcuts out there. They are essential for copying, cutting, pasting, and moving data around quickly in Excel. To copy cells in your spreadsheet, select them first by dragging your mouse over them or by pressing “Shift + arrow keys.” Then use the “Ctrl + C” shortcut to copy those selected cells. To paste the copied cells somewhere else in your spreadsheet, simply select the destination cell (or group of cells) and then press “Ctrl + V.” You can also press “Ctrl + X” to cut data from one place in your spreadsheet and paste it somewhere else without having to go through two separate steps.

Formatting Cells Quickly with Keyboard Shortcuts

Excel is full of tools that allow you to format your data quickly and easily without having to manually edit each cell one by one. You can use keyboard shortcuts like “Ctrl + 1” or press F11 to quickly open the Format Cells window where you can adjust everything from font size and colour to number formats such as currency or percentage values. The shortcut “Alt + HFAI” opens up a menu where you can quickly change cell alignment while enabling/disabling features like word wrap or merging cells into one larger cell block. And last but not least, if you need to add borders around a group of cells, simply select them then press “Ctrl+ Shift+&” for a quick border effect!


Working with large spreadsheets can take up a lot of time if done manually. However, these simple keyboard shortcuts will help streamline your workflow so that you can focus on more important tasks at hand! With these tips under your belt, you should have no trouble embedding data into excel sheets and formatting it exactly how you want it – all with just a few keystrokes! If you’re an avid user of Microsoft Excel, mastering these simple yet powerful shortcuts will save you time in the long run!


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